Society of Alabama Archivists
P.O. Box 34
Montgomery, Alabama 36101-0034


The Fall meeting was held in the Conference of the Gulf State Park Resort Hotel from November 12 through November 13, 1999. The business meeting was held on November 13, 1999.

President Marty Olliff called the meeting to order at 8:40 AM and welcomed the members for attending. Marty Olliff introduced our hosts Elisa Baldwin, Joe Free, and Mike Thomason and thanked them for hosting the meeting.

The Spring minutes were approved as written.


The Treasurerís report was given by Ken Tilley Treasurer.

SALA Treasurerís Report

November 13, 1999

Beginning Balance ( 4/23/1999) $1712.88
INCOME
1999 Dues $160.00
2000 Dues $ 70.00
1999 Spring Meeting Registration $ 123.55
1999 Fall Meeting Registration $ 360.00
Interest $ 12.46
Income Sub Total $ 726.01
EXPENDITURES
Postage April 30, 1999 $ 38.61
Mileage for speaker May 17, 1999 $ 80.00
Spring Luncheon June, 17, 1999 $ 434.00
SAC planning meeting Reimbursement August, 11, 1999 113.00
SAC deposit for Spring 2000 meeting September 21, 1999 500.00
Governor Proclamation mailing October 5, 1999 33.70
Service charge 9.00
Expenditure Sub Total $1208.31
CURRENT BALANCE AS OF 11/12/1999 $1,230.58


Respectfully Submitted
Ken Tilley

The Treasurer's report was accepted as given.


Marty Olliff thanked Jim Baggett for serving as the nominations committee and getting the new slate of candidates.

Marty Olliff read over the following slate of officers for the coming year.

President: Linda Overman
Vice President: Ellen Garrison
Treasurer: Ken Tilley
Secretary: Brenda Pietrowski


There were no other nominations and the motion was accepted as read. Motion was seconded and carried.

Marty Olliff said a three-year member should be elected to the Executive Council. Shannon White's term expires in 1999. Shannon agreed to stay on the Executive Council. Dwayne Cox made a motion that Shannon continue on the Executive Council. Motion was seconded and carried. The members of the Executive Council and the year their terms expire are below:

Shannon White - 2002
Mike Breedlove - 2001
Tim Pennycuff - 2000

The following resolutions were given to the membership for discussion:

1. Resolved that student members not be charged registration fees to attend any of the meetings of SALA.

A motion was made that the resolution be accepted, motion was seconded and carried.
2-A. Resolved that SALA sponsor scholarships in the amount of $50 for as many student members as attend its annual meeting(s). These scholarships will be retroactive to the SALA meeting of November 12-13, 1999.

Or

2-B. Resolved that SALA sponsor a number of scholarships in the amount of $50 for student members to attend its annual meeting(s), that number to be established by the Executive Committee. These scholarships will be retroactive to the SALA meeting of November 12-13, 1999.

Discussion on this resolution included:
What would the highest number of scholarships that might be requested. (5-6).
The fact that our treasury may not be able to fund five or six scholarships at one time.
SALA should give itself a safety net against overspending its funds.
 
Dwayne Cox made a motion that Resolution 2-B be accepted, Archie DiFante seconded, and motion carried. The resolution will read:

2-B. Resolved, that SALA sponsor a number of scholarships in the amount of $50 for student members to attend its annual meeting(s), that number to be established by the Executive Committee. These scholarships will be retroactive to the SALA meeting of November 12-13, 1999.

3. Resolved, that SALA pay the registration fees for any student members who wish to attend the meetings of SAC.
 

Discussion on this resolution included:
Archie DiFante: Why fund for SAC and not SALA?
Ken Tilley: We should focus on our own members to go to SAC.
Mike Thomason: The goal in giving these scholarships is to increase awareness and involvement in these professional organizations by students in the field.
Archie DiFante: Suggested that Resolution 3 have the same wording as Resolution 2-B in that the Executive Committee will determine the number and amount SALA can afford each year.
Glen Drummond: Because of limited funds, shouldnít we just fund SALA and not SAC?


The resolution will read:

3. Resolved, that SALA sponsor a number of scholarships in the amount of $50 for student members to attend the meetings of SAC, that number and amount to be established by the Executive Committee.
 

Mike Thomason made a motion that the resolution be accepted, Elisa Baldwin seconded the motion, and the motion carried.
Tracey Berezansky asked about the definition of student according to the SALA constitution. The answer involves the individual being in a professional program and a member of SALA. Scholarships will be awarded after an application to SALA is made and approval is given by the Executive Committee.

ANNOUNCEMENTS

SALA Website and email list:

The website http:\\www.auburn.edu\sala is keeping the costs down
There are 55-58 members at the present time
There is low traffic on the list serve
Marty Olliff will continue hosting SALA
Southern Industrialization Project Union List of Collections in Alabama and the South:
This is an organization of scholars interested in southern industry
If members have any collections that might involve southern industry, call or email Marty Olliff with the name, size, etc., of the collection
SAA 2002 Host Committee
Marty Olliff will put a timetable on the website
We will need a lot of people to help in this event
There will be a fair amount of work
SAC meeting in Spring 2000
Alabama is in charge of the program
Any suggestions or ideas can be sent to Linda Overman
Fall meeting host needed
A committee will set up the fall meeting for 2000
Email or write any suggestions for possible places


NEW BUSINESS

A Constitutional Amendment will be introduced to reduce the SALA meetings from two a year (Spring and Fall or when SAC meetings are held in the Spring only a Fall meeting is held) to one a year.

Respectfully submitted

Brenda K. Pietrowski

BRENDA K. PIETROWSKI

Secretary

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